Privacy Policy
Malik AccounTax Ltd is committed to transparency and protecting the personal data of our clients and website visitors in accordance with UK GDPR.
Data Controller Information
Malik AccounTax Ltd is the data controller for the information you provide to us. We are registered with the Information Commissioner’s Office (ICO) in the UK.
1. Lawful Basis for Processing
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
- Contractual Obligation: To provide the accounting, tax, and advisory services you have engaged us for.
- Legal Obligation: To comply with HMRC regulations, Anti-Money Laundering (AML) laws, and statutory reporting requirements.
- Legitimate Interests: To improve our services, manage our business effectively, and protect our legal rights.
- Consent: Where you have opted-in to receive marketing communications or updates.
2. Information We Collect
As a professional accounting firm, we collect specific categories of personal and financial data, including:
Personal Details
- • Name, address, and contact details
- • National Insurance (NI) Number
- • Unique Taxpayer Reference (UTR)
- • Passport/ID for AML checks
Financial Data
- • Bank statements and transaction history
- • Payroll and employee data
- • VAT and business account records
- • Pension and benefit details
3. How We Share Your Data
We do not sell your personal data. We only share information with:
- HMRC: For statutory tax filings and compliance.
- Companies House: For corporate secretarial and annual return filings.
- Professional Bodies: Where required for regulatory audits or compliance.
- Trusted Software Partners: (e.g., Xero, FreeAgent, and Sage) as part of your cloud accounting setup.
4. Data Retention
In accordance with HMRC requirements and professional standards, we typically retain accounting and tax records for 7 years after the end of the relevant financial year. After this period, data is securely destroyed or anonymised unless a legal requirement exists to retain it further.
5. Data Protection
We will maintain the strict confidentiality of all your information, ensuring your data remains secure and is disclosed only with your consent or as legally required, to give you peace of mind.
6. Your Rights
Under UK GDPR, you have the right to access, rectify, or erase your data, and the right to object to or restrict certain processing. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
7. Contact Us
For any data protection inquiries, please contact our Data Protection Officer at: info@malikaccountax.com.